Printing a Document to PDF Format
When You Need to Print Something Later, or from Another Device or Location
Here's a printing tip if you every run into situations like these:
- If you need to print something you see on the internet but your printer is not working at the moment
- If you want to print a webpage but the print job formatting is way different from what you see
- If you want a printable file you can save on your computer to print later or send to somebody
- If you need to print out a form with information entered, or a receipt with information that you cannot refresh
Most versions of Windows include something called "Microsoft Print to PDF" in your print options.
You can click on "Print" and then when the medium-sized print screen comes up look for where your regular printer is listed as default.
If you see "Microsoft Print to PDF" listed alongside in a printer list, left click that to select it instead of your default printer.
If you don't see it listed, click once on your regular printer or on the triangle or other symbol next to it, and you may find "Microsoft Print to PDF" listed in a dropdown menu, then click to select it.
Then click Print in the print screen, usually at top but sometimes bottom right location.
Wait a few seconds and a "Save As" screen will pop up.
Give your "virtual print job" a name and it will be saved as a PDF file.
Take time to notice which folder is selected where it will be saved. Usually the default will be Documents or Downloads or Pictures, but sometimes you will need to find and select which folder will hold the file.
Then later you can come back to that file and open it up with a left double click. It will almost always open up in Adobe Acrobat Reader, which is installed on most Windows computers.
You can then got to File, Print and print it out anyplace. If you've emailed it to somebody, or you save it to a flash drive, you can print it out from any device, anywhere that has Adobe Acrobat Reader installed.
If it's not on your computer, you can download and install it from https://get.adobe.com/reader/ on the internet.
This is a good reason to keep Adobe Acrobat Reader updated. This is the Adobe program that often prompts you in the upper left part of your screen to update it when Windows starts up.
All of the above may seem like a lot of steps, but it turns out to be pretty simple when you need to create a printable file to print out later.
Hope this turns out to be handy knowledge! I find this especially useful for making printable file copies of purchase receipts and confirmation screens I see on the Web.
Best wishes, everybody who may be shopping online this week, and "happy cyber-Monday".